Inventory & labs
Inventory and Lab Orders That Track Themselves
Two questions interrupt a clinic day more than any others: do we still have it, and where is the case? Both have answers that should not require walking to a cupboard or calling a lab.
Book Your Free Demo- Composite A248 units
- Anaesthetic 2%12 unitsReorder
- Impression material6 unitsExpires in 21 days
Open lab orders
- due in 2 days
Zirconia crown
K. Rahman · Smile Lab
- due in 5 days
Night guard
A. Zayed · DentArt
The problem
Stock and lab cases managed by memory
- You discover a material is out when the patient is already in the chair.
- Expired stock is found during a tidy-up rather than before it expires.
- Nobody knows which lab has which case, or how long it has been there.
- Consumption is never recorded, so cost per procedure is unknowable.
What it does
Inventory and Lab Orders That Track Themselves
Materials, warehouses, suppliers and purchase orders
One chain from supplier to shelf to chair, including multiple storage locations — which is what makes it work for a group rather than a single site.
Expiry, damage and low-stock forecasting
Forecasting rather than a threshold alert: what will run out, and when, based on how you actually consume it. Expiry surfaces before the write-off, not after.
Automatic consumption linked to procedures
Materials deplete as procedures are recorded, so stock levels stay true without a stock-take, and cost per procedure becomes a real figure.
Lab order tracking
Every case with its lab, its expected return and its actual turnaround, including remakes. When a patient asks, the answer is on screen.
Per-lab performance and balances
Turnaround times, remake rates and running balances per lab — the data behind deciding which lab keeps your work.
What changes
Stockouts stop being discovered chairside
The forecast gives you the reorder window instead of the shortage giving you a cancelled appointment.
Cost per procedure becomes measurable
Automatic consumption turns material cost from an annual invoice total into a per-treatment number.
Lab conversations get specific
Remake rates and turnaround times per lab replace a general sense that one of them is slow.
Common questions
Do we have to record consumption manually for every procedure?
No — that is the point. Consumption is linked to the procedure performed, so recording the treatment updates stock. Manual adjustments exist for the exceptions.
Can each branch hold its own stock?
Yes. Warehouses and stock are per branch, alongside per-branch permissions, rooms and price lists in the multi-branch module.
Does it handle lab remakes?
Remakes are tracked as part of lab order history, which is what makes the per-lab remake rate meaningful rather than a count of orders.
Read more on this
Dental Inventory: Cash Sitting on a Shelf With an Expiry Date
Stock fails two ways — running out mid-procedure, and writing off material that expired. They have different causes and different fixes. Here's how to tell which one is costing you.
No More Stockouts: A Modern Approach to Dental Inventory Management
Running out of composite shades, implant components, or PPE mid-procedure is a clinical failure. Learn how dynamic minimum reorder points and automated usage tracking eliminate stockouts.
The Case Your Patient Is Asking About Is the One Nobody Can Find
Lab delay is a patient-facing failure that looks like clinical disorganisation. How to track turnaround, treat remakes as a quality signal, and choose between labs on data instead of habit.
See this module with your own data
We'll walk your scenarios through the live product — and tell you honestly if PDental is the wrong fit.
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